GUIDANCE ON USING COMPANY CARDS AND EXPENSES

1. ALL RECEIPTS

• If the expense is not absolutely clear, please write the nature of the expense and your initials on the receipt.

• For the GREEK events - please write what each expense is for at the top of each receipt with your initials (at least until Kate and I learn to speak Greek)

• Expenses over €100 / CHF 100 onsite require approval please from Susie/Hayley, unless the purchase is for the list of finish line/feed station items or for boat fuel.

2. PERSONAL REIMBURSEMENT

• Personal Expenses for reimbursement - please upload your claim to this form. This includes flights, airport parking etc. Please do not send to Kate.

3. COMPANY CARD / CORE TEAM

• For expenses paid using a company/virtual card - please scan and email each receipt to bills.ultraswi.638f2def@billfiles.com. Nothing else needed. Please do not submit via the Expense form or send to Kate.

• VERY IMPORTANT: please ensure the scan is clear and can be read before you throw the receipt away and email the scan in high resolution.

• If there is both a credit card slip and receipt, please photograph them together and send as one scan, do not send them separately

4. TIMELINE / SUBMIT LATEST BY

• Please ensure all event expenses are loaded or claimed (personal reimbursement) at the latest one week after each event.

• If one week after the event is not possible due to other work or time pressures, please let us know.